Purchase Order Software for QuickBooks Online
Two-way sync with QuickBooks Online. Split POs across funding sources. Buyers never need QuickBooks access.
Two-way QBO Sync
Purchase orders and invoices sync automatically. Pay bills in QuickBooks; POs update in ProcurementExpress.
No QuickBooks Access for Buyers
Your team creates and approves POs without needing QuickBooks access. No double entry.
Split POs Across Funding Sources
Allocate a single PO across multiple federal contracts. Live budget-to-actuals for each funding source.
Product Screenshot
Purchase order with QuickBooks sync and multi-source allocation
How It Works
Create the Purchase Order
Set up your PO and split across funding sources if needed
It Syncs to QuickBooks Online
POs, invoices as bills, and attachments sync automatically
Pay the Bill in QuickBooks
The PO is marked paid in ProcurementExpress automatically
Native QuickBooks Online Integration
Two-way sync keeps your procurement and accounting in perfect alignment
Purchase Orders Sync into QuickBooks Online
- POs appear in QuickBooks as purchase orders
- Invoices in ProcurementExpress become bills in QBO
- All attachments sync from PEX to QuickBooks
Payment Status Syncs Back
- Pay a bill in QuickBooks
- Invoice is marked paid in ProcurementExpress
- Purchase order is automatically settled
Also works with Sage Intacct
Trusted by Finance Teams at Federally Funded Organizations
"We synchronize into QuickBooks Online and it is working beautifully. We are seeing that Procurement Express is doing a great job of helping us keep excellent records for every single purchase."
Eva Harvey, Bookkeeper
QuickBooks
"it just works! when it doesn't, there's someone there to help. Simple as that"
Karen, Skyline Art
QuickBooks App Store, 5 stars
"Our clients chose Procurement Express for Systematic workflows, excellent support, seamless connection to QuickBooks and budget management."
TimMarty
QuickBooks App Store, 5 stars
"Straight forward, easy to implement and easy to use. Couldn't ask for a better product!"
Carole L.
QuickBooks App Store, 5 stars
Your friendly, local Purchase Order System.
Built for US nonprofits on QuickBooks Online who split spend across federal contracts.
Start Free TrialNo credit card required