Different grants. Different rules. Tracked automatically.
Your 2023 SAFER grant allows 10% indirect costs. Your 2025 SAFER grant allows 15%. Our AI knows the difference and checks every purchase against the right rules.
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See how AI policy compliance works for your grants
Compliance requirements aren't one homogeneous bucket
Every grant is subject to the regulations that were in place when it was awarded
Statutes
The laws that create grant programs and their annual funding. Each may have unique compliance requirements.
Regulations (CFR)
Official rules from funding agencies including Uniform Guidance (2 CFR 200). New versions only apply to grants awarded after effective date.
Executive Orders
Presidential directives that can take effect immediately. May apply to existing grants and can conflict with regulations.
Example: Uniform Guidance updated October 1, 2024
Grants awarded before that date are still subject to the old Uniform Guidance. Grants after use the new version. Managing both manually is nearly impossible.
AI Compliance Advisory at the Point of Approval
Your field teams don't have time to read regulations. Your finance team gets the heads up they need.
Attach Policies to Grants
Upload or link regulations, statutes, and executive orders to each funding source
Select Funding Source
When creating a purchase request, staff selects which grant to charge
AI Analyzes Request
AI checks the purchase against all applicable regulations for that specific grant
Approver Gets Advisory
Clear guidance on compliance status. Approver still makes final decision.
Why This Changes Everything
No other solution tracks compliance by individual grant
Grant-Level Tracking
Not portfolio-level. Each grant tracked against its own specific regulations based on award date.
- 2023 grants use 2023 rules
- 2025 grants use 2025 rules
- Same grant program, different compliance
Executive Order Monitoring
Executive Orders can change overnight and apply immediately. We track conflicts with existing regulations.
- Track EOs from White House and watchdog sites
- Identify conflicts with CFR regulations
- Guidance on which requirement to follow
AI-Powered Advisory
Field workers just need to paint the fence. They don't need to read regulations. Approvers get the advisory.
- Plain-language compliance guidance
- Approver still makes final decision
- Catches issues before they become findings
Real-Time at Approval
Don't wait for audit to discover compliance gaps. Get instant feedback when the purchase is requested.
- Check before approval, not after audit
- Prevent questioned costs proactively
- Built into existing approval workflow
Multiple Regulation Sources
Attach multiple documents per grant: agency guidance, state requirements, foundation rules, and more.
- eCFR regulations
- Agency-specific guidance
- Custom organizational policies
Indirect Cost Rate Tracking
Different grants have different allowable indirect cost rates. AI tracks them all.
- De minimis rates by award year
- Negotiated rates per grant
- Automatic enforcement at purchase
Manual Tracking vs AI Policy Compliance
| Challenge | Manual Process | AI Policy Compliance |
|---|---|---|
| Different rules per grant | Spreadsheet lookup (error-prone) | Automatic per-grant tracking |
| Uniform Guidance versions | Staff must remember award dates | AI applies correct version |
| Executive Order changes | Discovered during audit | Flagged at purchase time |
| Regulation conflicts | Research + interpretation needed | AI identifies conflicts & advises |
| Indirect cost rates | Manual tracking per grant | Automatic enforcement |
| Field staff compliance | Training on all regulations | AI handles complexity |
See It In Action
Scenario: Field Team Painting a Fence
The Request:
Field worker submits purchase request for $8,000 of paint supplies, charging to a 2023 SAFER grant.
The Complication:
A recent Executive Order changed allowable material costs. But does it apply to this 2023 grant?
AI Advisory:
"This purchase is charged to SAFER Grant #2023-045. Based on the award date, the new Executive Order does not apply. The 2023 Uniform Guidance allows this expense category. No compliance issues detected."
Result:
- Field worker didn't need to know regulations
- Approver got instant compliance guidance
- Purchase approved with confidence
See grant-specific AI compliance in action
Schedule a personalized demonstration to see how AI policy compliance can transform your grant management workflow.
Schedule a Demonstration
See how it works for your organization