Setup in 3 Steps (15 Minutes)
No IT team needed. No CSV imports. Just click and connect.
1. Click "Connect QuickBooks"
Click the OAuth button. Sign in to QuickBooks. Approve the connection. Takes 2 minutes.
2. Map Your Accounts
System imports your chart of accounts. Map expense categories to budget lines. Set your sync preferences.
3. Done. It Syncs Automatically.
Approved POs push to QuickBooks as bills. Invoices sync back. Vendors update automatically. No manual work.
What Gets Synced Automatically
From QuickBooks → ProcurementExpress
Vendors
All vendor names, addresses, and payment terms import automatically
Chart of Accounts
All expense accounts, cost codes, and classes for budget mapping
Tax Rates
Sales tax settings and rates for accurate PO calculations
From ProcurementExpress → QuickBooks
Approved Purchase Orders
Push as Bills or Purchase Orders (your choice) with all line items and GL codes
Invoices & Payments
Sync invoice amounts, payment dates, and check numbers for reconciliation
New Vendors
Suppliers added in ProcurementExpress auto-create in QuickBooks
Why Organizations Love This Integration
No Double-Entry
Stop copying PO data from one system to another. Approved POs automatically become QuickBooks bills. Save hours every week.
Always Current
Vendors and chart of accounts stay in sync. Add a vendor in QuickBooks, it appears in ProcurementExpress. No manual updates.
Better Reconciliation
POs match exactly to QuickBooks bills. Reconciling is simple because the data is identical in both systems.
Faster Month-End Close
Everything is already in QuickBooks. No waiting for POs to be manually entered. Finance can close books faster.
Multi-Company Support
Connect multiple QuickBooks companies. Perfect for organizations with separate accounting entities per grant.
Custom Field Mapping
Map ProcurementExpress fields to QuickBooks classes, locations, or custom fields. Match your specific workflow.
"Before, our bookkeeper spent 3-4 hours every week manually entering POs into QuickBooks. Now it happens automatically. She can focus on analysis instead of data entry. The integration paid for itself in the first month."
— Finance Director, Healthcare Organization
8 federal grants, $6.2M annual budget
12hrs
Saved per month
0
Data entry errors
100%
Reconciliation match
Also Integrates With
Xero
Same seamless sync for Xero users
Sage Intacct
Full integration for enterprise users
API Access
Custom integrations for other systems