Chart of Accounts for Grant-Funded Organizations
Ready-to-use account templates with 80+ accounts mapped to 2 CFR 200 cost categories. Includes a three-segment numbering convention, QuickBooks setup guide, and indirect cost pool structure.
"We spent months trying to build a grant-compliant chart of accounts from scratch. This template gave us a working structure in an afternoon. The 2 CFR 200 mapping alone saved us from three potential audit findings."
— Finance Director, Multi-Grant Nonprofit
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What's Inside the Template Bundle
Seven sections covering everything from account numbering to QuickBooks setup
Three-Segment Numbering
A Fund–Grant–Account structure that tracks spending by funding source, cost center, and cost type in every transaction.
80+ Account Templates
Complete account list covering assets, liabilities, net assets, revenue, personnel, operating expenses, and occupancy costs.
2 CFR 200 Cost Mapping
Every expense account classified as Direct, Indirect, or Unallowable with specific regulatory citations for audit readiness.
Indirect Cost Pool Structure
Facilities and Administrative pool templates aligned to Appendix IV, plus the 15% de minimis rate option with MTDC exclusions.
QuickBooks Setup Guide
Step-by-step instructions using Classes for fund tracking, report templates for grant compliance, and common pitfalls to avoid.
Grant Revenue Sub-Accounts
Detailed sub-account templates with ALN (CFDA) numbers for federal grants, state funding, and foundation awards.
Built for Multi-Source Compliance
Designed for organizations managing federal, state, and foundation funding simultaneously
Unallowable Costs Isolated
Separate accounts for bad debt, fundraising, lobbying, entertainment, and other costs that cannot be charged to federal grants.
Grant-Funded Equipment Tracked
Dedicated account for federally purchased equipment with disposition tracking requirements built into the structure.
Deferred Revenue Separated
Proper accounts for advance grant payments so revenue is recognized as you spend — not when funds arrive.
Direct vs. Indirect Classified
Quick-reference classification guide showing which costs are always direct, always indirect, or dependent on usage.
Who This Template Is For
Nonprofit Finance Teams
Controllers and accountants setting up or restructuring their chart of accounts for multi-source grant compliance.
Government Agencies
Local governments and school districts managing federal pass-through funds alongside state and local revenue.
QuickBooks Users
Organizations using QuickBooks that need to implement grant tracking without switching to expensive enterprise software.