How We Prevent The Most Common Audit Findings
Automated controls for every compliance requirement
Procurement Standards (2 CFR 200.318-.326)
Automated purchase order workflows ensure every procurement follows federal standards
- Multi-step approval workflows based on thresholds
- Competitive bidding tracking (micro-purchase, simplified, sealed bid)
- Automated vendor verification against SAM.gov debarment list
Documentation Requirements
Complete audit trail automatically captured and organized
- All PO approvals, revisions, and communications tracked
- Invoice matching with line-item delivery tracking
- One-click audit reports with all required attachments
Budget Overrun Prevention
Real-time budget tracking prevents questioned costs
- Budget checks before PO approval - no surprises
- Multi-budget allocation for shared expenses
- Real-time spending dashboards by grant/cost code
Timeliness Compliance
Never miss a deadline with automated tracking and alerts
- Payment term tracking with due date alerts
- Approval workflow reminders and escalations
- Delivery tracking against PO line items
Allowable Cost Verification
Ensure every expense meets RAN (Reasonable, Allocable, Necessary) standards
- Cost allocation to specific grants and cost categories
- Custom fields for grant-specific justifications
- Unallowable cost flagging before approval
Supplier Verification
Maintain compliant vendor relationships with centralized tracking
- Centralized supplier database with approval workflows
- W-9 and insurance certificate tracking
- Performance tracking and category tagging
From Audit Findings to Zero Violations
See how automated controls eliminate common compliance issues
Manual Procurement = High Risk
- ✗
Procurement Finding (2023)
Missing competitive quotes for $45K purchase - questioned costs
- ✗
Documentation Finding (2023)
Incomplete PO approval trail - 3 weeks to recreate
- ✗
Budget Overrun (2023)
$12K overrun discovered during audit - repayment required
- ✗
Vendor Verification (2023)
Paid debarred supplier - finding and repayment
Automated Controls = Zero Findings
Procurement Compliance (2024)
RFQ module requires 3 quotes above $10K threshold automatically
Complete Documentation (2024)
Every approval, email, and attachment captured - 4-hour audit prep
Budget Overrun Prevention (2024)
PO rejected at approval - budget exceeded alert before purchase
Vendor Verification (2024)
Supplier flagged during setup - prevented payment to debarred vendor
Result: Zero audit findings in 2024
764 organizations trust ProcurementExpress for audit-ready procurement