Small teams. Big compliance burden.
Daily Regulation Changes
Uniform Guidance and federal regulations change constantly. Who has time to track them when you're wearing multiple hats?
Manual Budget Tracking
Tracking budgets across multiple grants manually takes hours every week. One mistake can mean budget overruns.
Audit Prep Consumes Entire Team
Audit preparation takes 3 weeks of full-team time. That's 3 weeks your team can't focus on strategic finance work.
No Time for Strategic Work
Finance teams spend 40% of time on compliance instead of analysis, forecasting, and strategic planning.
"Finance teams spend 40% of time on compliance instead of analysis"
Procurement Automation Built for Small Teams
Powerful automation that saves time without requiring IT expertise
Accounting Integration
Seamless sync with QuickBooks Online, Xero, and Sage Intacct for automatic financial tracking
- 2-minute OAuth connection to QuickBooks Online
- Auto-import chart of accounts and vendors
- Push approved POs as bills - no duplicate entry
Automated Approval Workflows
Smart routing based on thresholds, departments, and grant requirements with delegation support
- Route POs automatically based on amount and budget
- Delegation rules for when approvers are out
- Email and in-app notifications with one-click approval
Email Automation (Postmark)
Automatically email purchase orders to suppliers with professional formatting and tracking
- One-click PO delivery to vendors via Postmark
- Customizable email templates with your branding
- Delivery confirmation and email history
Payment Term Tracking
Never miss payment deadlines with automated tracking and batch payment processing
- Track Net 30, Net 60, or custom payment terms
- Alerts before payment due dates
- Dashboard view of upcoming and overdue payments
Batch Payment Processing
Process multiple payments at once and sync to QuickBooks for efficient AP management
- Select multiple invoices for batch payment
- Export to ACH or check format
- Auto-sync payment records to accounting system
Mobile Access for Approvals
Approve purchase orders on-the-go from any device with responsive mobile interface
- Mobile-optimized approval interface
- Push notifications for pending approvals
- Review attachments and add comments from phone
How Automation Saves Your Team 30 Hours Per Week
From purchase request to payment - fully automated with compliance built-in
Employee Submits Request
Quick form with grant/budget auto-populated from QuickBooks
Auto-Route for Approval
System routes based on amount, budget, and department rules
Email to Supplier
Approved PO automatically sent via Postmark with tracking
Sync to Accounting
Push to QuickBooks as bill, ready for batch payment
Save $85,000 annually per team member
Current Costs
Manual compliance time
40% of salary + overhead = $40K+/person
Audit preparation
3 weeks of full-team time = $25K+
Potential findings
$6,000-$8,000 per finding, plus reputation risk
Total: $85,000+/year
With ProcurementExpress
Time saved
30 hours/week for 3-person team = $60K+/year
Audit prep
3 weeks → 4 hours = $20K+ saved
Findings prevented
Zero across 764 customers = priceless
Net savings: $85,000/year
Our 2-person finance team now manages 12 federal grants confidently. We used to dread audit season. Now it's just another Tuesday.
— Finance Director, Educational Institution